AI Roadmap and ROI Workshop
A guided, Frontier-Consultant-led workshop that turns the workflows you want to automate into a scored, board-ready AI roadmap with the ROI of every workflow — plus an optional outcome-based build quote per workflow.
Overview
The AI Roadmap and ROI Workshop is a structured assessment and practical action plan built specifically for your business. Not a generic framework — a clear, prioritised plan showing exactly where AI creates real value, the cost to build it, the return it generates, and what to do first.
It's priced in Frontier Hours. A Frontier Hour isn't a traditional billable hour: it's Frontier time a Frontier Consultant spends building outcomes with AI tools and accelerators, so you pay for results, not time on a clock. A few Frontier Hours produce what used to take days.
What you get
- Staff survey across your key workflows and departments, designed and run by Data Arcade.
- Data Circuit workflow assessment: headline numbers (hours per week, annual cost, workflows recommended, annual value removed) and a table of every workflow as described — minutes per run, frequency, people, hours per week and annual cost.
- Leadership strategy session with the Data Circuit team.
- Prioritised AI opportunities — up to 10, 20 or 30 depending on the band — each scored for impact and effort and placed in a quadrant: Primary, Long Term, Ongoing or Defer.
- Impact-versus-effort matrix and a “where the cost sits” chart.
- Build budget per workflow, set at 40% of its annual cost.
- ROI for each opportunity — cost to build, time saved and dollar value returned — extended with manual cost removed per year, total build budget, payback period, cumulative break-even month, net benefit after 12 and 36 months, and a 36-month cash curve.
- Stress tests covering a lower labor rate, partial hour recovery, slipped builds and cost overruns.
- Phased roadmap and project plan: a month for each workflow on a two-builds-a-month schedule, the month each goes live and what it saves.
- “Why your roadmap is in this order” — a plain-English explanation that can be read aloud.
- Faster-ROI comparison: the roadmap priced as Data Arcade fixed-scope packages, side by side with building in-house — cost, ready-in time, payback, break-even and 12-month net, with a per-workflow ROI table and a build-cost-per-workflow chart.
- Practical action plan with milestones, ready to hand to a project team or AI specialist: the recommendation, week-by-week next steps and the optional build quote per workflow.
- Report formats: a summary report (PDF and Word); a detailed report covering method, build order, ROI, stress tests, workflow profiles and risks (PDF and Word); and a 16-slide leadership presentation (PowerPoint) from executive summary through prioritisation, ROI, stress tests, acceptance tests, risks and recommendation.
- Frontier Hours included scale with the workflow band (6 / 14 / 20), spread across the three milestones in proportion to effort.
Milestones
| Milestone | Duration | Share of price |
|---|---|---|
| 1Discovery & Assessment Staff survey and the Data Circuit workflow assessment: headline numbers and the table of every workflow. | — | 25% |
| 2Strategy Session & AI Opportunity Analysis Leadership strategy session; scored and prioritised opportunities with quadrants, the impact-versus-effort matrix and cost chart; build budgets, ROI per opportunity and stress tests. | 1 wk | 50% |
| 3Roadmap & Action Plan Delivery Phased roadmap and project plan, the “why this order” explanation, the faster-ROI comparison, the action plan with optional build quotes, and the summary report, detailed report and leadership presentation. | 1 wk | 25% |
Each milestone is invoiced only after you approve it in your portal.
Payment terms
- Milestone-based payments: the first milestone is a 25% advance, invoiced at signing and paid before kickoff; each remaining milestone is invoiced only after your explicit approval in the client portal.
- Fixed workshop fee by workflow band; accelerated timelines add 20%, critical add 40%.
- Optional onsite days billed at (rate shown when signed in) plus economy travel at cost, agreed in advance.
- The workshop fee is separate from any build packages you later commission.
- Invoices are due Net 15. Payment terms can be negotiated based on the project's scope and duration; any agreed change is confirmed in the signed Consulting Services Agreement.
- All payments are processed securely. Funds are released to delivery partners only after milestone approval.
- Quotes are valid for 30 days. Final scope and pricing are confirmed in the signed Consulting Services Agreement.
- Execution: after Data Arcade review, both parties accept the quote online; the Consulting Services Agreement (MSA + SOW) is then signed electronically by both parties.
Frequently asked questions
What does AI Roadmap and ROI Workshop include?
It includes: Staff survey across your key workflows and departments, designed and run by Data Arcade; Data Circuit workflow assessment: headline numbers (hours per week, annual cost, workflows recommended, annual value removed) and a table of every workflow as described — minutes per run, frequency, people, hours per week and annual cost; Leadership strategy session with the Data Circuit team; Prioritised AI opportunities — up to 10, 20 or 30 depending on the band — each scored for impact and effort and placed in a quadrant: Primary, Long Term, Ongoing or Defer; Impact-versus-effort matrix and a “where the cost sits” chart; Build budget per workflow, set at 40% of its annual cost; ROI for each opportunity — cost to build, time saved and dollar value returned — extended with manual cost removed per year, total build budget, payback period, cumulative break-even month, net benefit after 12 and 36 months, and a 36-month cash curve; Stress tests covering a lower labor rate, partial hour recovery, slipped builds and cost overruns; Phased roadmap and project plan: a month for each workflow on a two-builds-a-month schedule, the month each goes live and what it saves; “Why your roadmap is in this order” — a plain-English explanation that can be read aloud; Faster-ROI comparison: the roadmap priced as Data Arcade fixed-scope packages, side by side with building in-house — cost, ready-in time, payback, break-even and 12-month net, with a per-workflow ROI table and a build-cost-per-workflow chart; Practical action plan with milestones, ready to hand to a project team or AI specialist: the recommendation, week-by-week next steps and the optional build quote per workflow; Report formats: a summary report (PDF and Word); a detailed report covering method, build order, ROI, stress tests, workflow profiles and risks (PDF and Word); and a 16-slide leadership presentation (PowerPoint) from executive summary through prioritisation, ROI, stress tests, acceptance tests, risks and recommendation; Frontier Hours included scale with the workflow band (6 / 14 / 20), spread across the three milestones in proportion to effort.
How much does AI Roadmap and ROI Workshop cost?
The published price range is $1,320 – $4,400. Configure the package with a free account to get your fixed quote; the price is fixed for the agreed scope.
How long does AI Roadmap and ROI Workshop take?
Typically 1 week, depending on the scope you configure.
What do we need to provide?
Complete the short staff survey we send at kickoff, covering the workflows and departments in scope; Nominate a point of contact who can schedule the leadership strategy session and answer follow-up questions.
How is it paid?
Milestone-based payments: the first milestone is a 25% advance, invoiced at signing and paid before kickoff; each remaining milestone is invoiced only after your explicit approval in the client portal.